Business Coordinator Supervisor
Title:
Business Coordinator SupervisorState Role Title:
Gen Admin Supv I/Coord IHiring Range:
$56,474 to $91,771Pay Band:
4Agency:
VA Dept of TransportationLocation:
Interstate Management OfficeAgency Website:
jobs.
virginia.
govRecruitment Type:
General Public - GJob DutiesWould you like to build a career in highway maintenance and construction, an industry that will offer you long-term career opportunities? Do you strive to serve others and make the place where you work and live a better place to be? Then consider working for the Virginia Department of Transportation (VDOT), Hampton Roads District, Interstate Maintenance Office (IMO).
We are seeking individuals interested in joining our team to serve as a Business Coordinator Supervisor.
As a Business Coordinator Supervisor, you will Supervise a variety of business functions for assigned program area to include monitoring financial and account management, records management, procurement, administrative activities or project tracking and reporting.
Core ResponsibilitiesOrganize and maintain records for assigned program area per established retention schedules and policies.
Provide supervision to staff.
Provide work assignments, deadlines and feedback.
Ensure payments for goods and services are processed in compliance with policies and procedures.
Maintain accounting records and files.
Analyze financial transactions, verify payment documents and perform data reconciliations.
Provide administrative support services to assigned program area.
Supply projected costs, monitor expenditures and prepare financial status reports.
Research and compile data and prepare reports or presentations for a variety of programs or projects.
Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures.
Procure items from state contract and resolve billing discrepancies.
Review procurement records to ensure financial activities comply with state and VDOT requirements.
Ensure best practices are applied to work activities and comply with established policies, procedures and guidelines.
Process, verify and track assigned contracts.
Analyze contract documents to ensure services are delivered in accordance with contract terms, conditions, policies and procedures.
Ensure change orders are processed appropriately.
Serve as first point of contact with vendors to resolve routine contract administration problems.
Required Skills for Job and Position Knowledge of supervisory principles and practices to include performance management and discipline.
Ability to develop and implement planned courses of action.
Ability to train and evaluate employees.
Ability to supervise, lead projects and teams, and direct the work of others.
Ability to provide technical training.
Ability to communicate effectively, both orally and in writing with diverse groups of people.
Knowledge of program and contract evaluations.
Ability to communicate effectively to provide direction, training, and guidance.
Ability to handle multiple tasks and priorities.
Ability to analyze, research, reconcile and evaluate data.
Skill in basic computer operations.
Ability to interpret and apply policies and procedures.
Ability to develop and deliver policy in providing consultant support.
Knowledge in the development and management of contracts.
Knowledge of state management operating principles.
Considerable knowledge of general accounting and auditing principles, procurement procedures, inventory management controls, and budget administration.
Knowledge of state payroll operations, records retention.
Knowledge of the principles and practices of procurement and contracts, payroll, accounts payable, records retention and state policies and procedures.
Skill in the use of computers and web-based applications.
This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
We have Shared Values and a Code of Ethics.
Your success in our organization depends upon modeling these values, therefore please review them and, if in agreement, we welcome you to apply.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
Minimum Qualifications Experience with Word, Excel, Access.
Knowledge of GAAP, accounting policies, practices, procedures.
Experience using financial management and budgeting computer programs.
Knowledge of supervisory principles, practices to include performance management and discipline.
Knowledge of budget development and monitoring.
Additional Considerations Experience using Cardinal system.
Experience working with state contract administration, payroll, accounts payable and procurement.
Administrative experience supervising and coordinating a variety of business functions for a designated program area.
A combination of training, experience, or education in Accounting, Business Administration, Public Administration, or related field desired.
Experience with state budgeting practices and procedures.
Special InstructionsYou will be provided a confirmation of receipt when your application and/or r sum is submitted successfully.
Please refer to Your Application in your account to check the status of your application for this position.
Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment.
Valid driver's license required.
Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.
Travel may be required.
VDOT utilizes a market-based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
State applications will only be accepted as submitted online by 11:
59 p.
m.
on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS).
Multiple positions may be filled from this recruitment.
The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview.
Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility.
State applications submitted via email, postal mail, fax, or in person will not be considered.
We are a Virginia Values Veterans (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
Contact InformationName:
David KeeseePhone:
757-956-3291Email:
email protected In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link:
Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Recommended Skills Account Management Accounts Payable Administration Auditing Billing Business Administration Estimated Salary: $20 to $28 per hour based on qualifications.
Business Coordinator SupervisorState Role Title:
Gen Admin Supv I/Coord IHiring Range:
$56,474 to $91,771Pay Band:
4Agency:
VA Dept of TransportationLocation:
Interstate Management OfficeAgency Website:
jobs.
virginia.
govRecruitment Type:
General Public - GJob DutiesWould you like to build a career in highway maintenance and construction, an industry that will offer you long-term career opportunities? Do you strive to serve others and make the place where you work and live a better place to be? Then consider working for the Virginia Department of Transportation (VDOT), Hampton Roads District, Interstate Maintenance Office (IMO).
We are seeking individuals interested in joining our team to serve as a Business Coordinator Supervisor.
As a Business Coordinator Supervisor, you will Supervise a variety of business functions for assigned program area to include monitoring financial and account management, records management, procurement, administrative activities or project tracking and reporting.
Core ResponsibilitiesOrganize and maintain records for assigned program area per established retention schedules and policies.
Provide supervision to staff.
Provide work assignments, deadlines and feedback.
Ensure payments for goods and services are processed in compliance with policies and procedures.
Maintain accounting records and files.
Analyze financial transactions, verify payment documents and perform data reconciliations.
Provide administrative support services to assigned program area.
Supply projected costs, monitor expenditures and prepare financial status reports.
Research and compile data and prepare reports or presentations for a variety of programs or projects.
Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures.
Procure items from state contract and resolve billing discrepancies.
Review procurement records to ensure financial activities comply with state and VDOT requirements.
Ensure best practices are applied to work activities and comply with established policies, procedures and guidelines.
Process, verify and track assigned contracts.
Analyze contract documents to ensure services are delivered in accordance with contract terms, conditions, policies and procedures.
Ensure change orders are processed appropriately.
Serve as first point of contact with vendors to resolve routine contract administration problems.
Required Skills for Job and Position Knowledge of supervisory principles and practices to include performance management and discipline.
Ability to develop and implement planned courses of action.
Ability to train and evaluate employees.
Ability to supervise, lead projects and teams, and direct the work of others.
Ability to provide technical training.
Ability to communicate effectively, both orally and in writing with diverse groups of people.
Knowledge of program and contract evaluations.
Ability to communicate effectively to provide direction, training, and guidance.
Ability to handle multiple tasks and priorities.
Ability to analyze, research, reconcile and evaluate data.
Skill in basic computer operations.
Ability to interpret and apply policies and procedures.
Ability to develop and deliver policy in providing consultant support.
Knowledge in the development and management of contracts.
Knowledge of state management operating principles.
Considerable knowledge of general accounting and auditing principles, procurement procedures, inventory management controls, and budget administration.
Knowledge of state payroll operations, records retention.
Knowledge of the principles and practices of procurement and contracts, payroll, accounts payable, records retention and state policies and procedures.
Skill in the use of computers and web-based applications.
This position is designated as essential to emergency operations and may be required to work outside of normal work hours, on weekends and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations to ensure the safety of the traveling public.
We have Shared Values and a Code of Ethics.
Your success in our organization depends upon modeling these values, therefore please review them and, if in agreement, we welcome you to apply.
In addition to a rewarding work experience, VDOT offers excellent health and life insurance benefits, pre-tax spending accounts, state funded Short- and Long-Term Disability, paid holidays, vacation, tuition assistance, free wellness programs, and a state retirement plan with options for tax-deferred retirement savings including employer matching.
Minimum Qualifications Experience with Word, Excel, Access.
Knowledge of GAAP, accounting policies, practices, procedures.
Experience using financial management and budgeting computer programs.
Knowledge of supervisory principles, practices to include performance management and discipline.
Knowledge of budget development and monitoring.
Additional Considerations Experience using Cardinal system.
Experience working with state contract administration, payroll, accounts payable and procurement.
Administrative experience supervising and coordinating a variety of business functions for a designated program area.
A combination of training, experience, or education in Accounting, Business Administration, Public Administration, or related field desired.
Experience with state budgeting practices and procedures.
Special InstructionsYou will be provided a confirmation of receipt when your application and/or r sum is submitted successfully.
Please refer to Your Application in your account to check the status of your application for this position.
Fingerprint-based criminal history background check, DMV driving record check, references, and work history will be required prior to employment.
Valid driver's license required.
Position is designated as essential and, as such, will be required to work outside normal hours, weekends, and holidays during emergency situations which may include but are not limited to inclement weather, disaster response and emergency operations.
Travel may be required.
VDOT utilizes a market-based pay program, which has been approved by DHRM.
Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
State applications will only be accepted as submitted online by 11:
59 p.
m.
on the closing date through the Commonwealth of Virginia's Job Board/Recruitment Management System (RMS).
Multiple positions may be filled from this recruitment.
The decision to interview an applicant is based on the information provided in the application and optional resume; therefore, those who fully represent their qualifications and work history will be more successful with obtaining an interview.
Submitting an incomplete application and/or resume lacking job history and relevant experience detail may impact interview eligibility.
State applications submitted via email, postal mail, fax, or in person will not be considered.
We are a Virginia Values Veterans (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010).
If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.
Contact InformationName:
David KeeseePhone:
757-956-3291Email:
email protected In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process.
To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI).
Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability.
If you need to get a Certificate of Disability, use this link:
Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Recommended Skills Account Management Accounts Payable Administration Auditing Billing Business Administration Estimated Salary: $20 to $28 per hour based on qualifications.
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