Deputy Clerk of Circuit Court III
Chesapeake, VA Chesapeake, VA Full-time Full-time $42,787 a year $42,787 a year 4 days ago 4 days ago 4 days ago Position Information Working Title of Vacant Position Deputy Clerk of Circuit Court III Job Type Full Time Posting Type Public Number of Vacancies 1 Department CIRCUIT COURT CLERK Division CIRCUIT COURT CLERK Requisition Number 2023344P Number of hours worked per week 40 Work Schedule 8:
00 am - 5:
00 pm, Monday through Friday NOTE:
occasionally beyond 5:
00 pm depending on court proceedings Compressed schedule is offered as an option Work Site Location 307 Albemarle Drive, Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE07 Pay Basis Semi-Monthly Advertised Salary $42,787 or based on criminal court related work experience and/ or qualifications.
Job Description The Deputy Clerk III will be in the criminal division which shall include courtroom.
Must be able to work up under stress.
This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel.
This class is responsible preparing all necessary paperwork to reflect judge's orders whether in criminal or if necessary civil proceedings.
This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and security.
Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing.
The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.
The Deputy Clerk III, involves entering various data and information into state computer systems, including but not limited to:
case entry must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing a variety of routine documents.
This class involves organizing and maintaining departmental records and updating the case management and financial management systems.
This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process.
Preparation, gather and organize all required judicial paperwork with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level.
Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to; resolving each specific hearing for a various number of defendants.
Understanding process for Circuit Court Capias when receiving and examining defendant's paperwork.
Coordination of the placement of defendant's circuit court docket that are required to attend their circuit court arraignment.
Expect to be able and qualified in handling court reporter, defendants, and witness's oaths.
Must transcribe swiftly and accurately judge's orders.
Must be able review and examine violations working with other agencies, i.
e.
, Probation and Parole for accuracy.
Responsible for the chain of custody by accurately and precisely cataloguing evidence.
Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations.
Receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters onto state systems.
Customer service is essential and expected responding to our customers' questions whether by emails, telephone calls and front counter.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires a bachelor's degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES:
None.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications Criminal court division and courtroom with 3 to 4 years of combined experience preferred Has the ability to accurately perform and pay attention to details, including managing competing priorities.
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.
Proficient in all Microsoft and Excel Technology Ability to draft legal documents Experienced in handling confidential paperwork Exceptional customer-relations background Experience in coordinating with team staff members Posting Detail Information Job Open Date 08/09/2023 Job Close Date Open Continuous Yes Special Instructions to Applicants The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy.
Screening and selection will be handled by the Circuit Court Clerk.
Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands L=Light - Exerting up to 20 lbs.
occasionally, 10 lbs.
frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Occasionally- Up to 1/3 of the time.
Sitting Continuously- 2/3 or more of the time.
Walking Occasionally- Up to 1/3 of the time.
Lifting Occasionally- Up to 1/3 of the time.
Lifting Amount Exerting up to 20 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight Exerting up to 20 to 50 lbs Reaching Continuously- 2/3 or more of the time.
Handling Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity Continuously- 2/3 or more of the time.
Kneeling Occasionally- Up to 1/3 of the time.
Crouching Occasionally- Up to 1/3 of the time.
Crawling Occasionally- Up to 1/3 of the time.
Bending Frequently- From 1/3 to 2/3 of the time.
Twisting Frequently- From 1/3 to 2/3 of the time.
Climbing Occasionally- Up to 1/3 of the time.
Balancing Continuously- 2/3 or more of the time.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used No Protective Equipment Required Corvid-19 related masks Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards D = Daily Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse S = Seasonally Other S = Seasonally If Other, Description Corvid -19 and the Flu Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust M = Several Times Per Month Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Continuously- 2/3 or more of the time.
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Rarely- Less than 1 hour per week.
Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.
Tedious or Exacting Work Continuously- 2/3 or more of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Yes, all the tasks the employees are capable of doing Professional References Professional References Please provide contact information for professional references.
Minimum Requests 2 Maximum Requests 4.
Estimated Salary: $20 to $28 per hour based on qualifications.
00 am - 5:
00 pm, Monday through Friday NOTE:
occasionally beyond 5:
00 pm depending on court proceedings Compressed schedule is offered as an option Work Site Location 307 Albemarle Drive, Chesapeake, VA Position Driving Requirement O - Occasional Pay Grade GE07 Pay Basis Semi-Monthly Advertised Salary $42,787 or based on criminal court related work experience and/ or qualifications.
Job Description The Deputy Clerk III will be in the criminal division which shall include courtroom.
Must be able to work up under stress.
This position is responsible for providing initially criminal court administration assistance to judges, attorneys, defendants, and court personnel.
This class is responsible preparing all necessary paperwork to reflect judge's orders whether in criminal or if necessary civil proceedings.
This will allow our criminal and assistant supervisors to manage effectively, efficiently for the Clerk's office, and have back up which will allow continuation to operate seamlessly with confidence and security.
Deputy Clerk III must multitask and prioritize in order to be able to start and stop what they are doing.
The Deputy Clerk III must have extensive knowledge preferably circuit court experience but will train having prior general or juvenile domestic courtroom experience.
The Deputy Clerk III, involves entering various data and information into state computer systems, including but not limited to:
case entry must be precise with certifying cases from Juvenile Domestic and Relations and General District Court appeals, direct indictments and audit, researching guidelines, and composing and typing a variety of routine documents.
This class involves organizing and maintaining departmental records and updating the case management and financial management systems.
This class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process.
Preparation, gather and organize all required judicial paperwork with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level.
Performs job duties at an advanced level based on circuit court knowledge and experience, including but not limited to; resolving each specific hearing for a various number of defendants.
Understanding process for Circuit Court Capias when receiving and examining defendant's paperwork.
Coordination of the placement of defendant's circuit court docket that are required to attend their circuit court arraignment.
Expect to be able and qualified in handling court reporter, defendants, and witness's oaths.
Must transcribe swiftly and accurately judge's orders.
Must be able review and examine violations working with other agencies, i.
e.
, Probation and Parole for accuracy.
Responsible for the chain of custody by accurately and precisely cataloguing evidence.
Operate photocopy equipment, cashier registers, bar code scanners, document scanners, imaging stations, and/or record indexing and verifying stations.
Receipt fees, taxes, fines, restitution, and responsible for loading court costs for various court matters onto state systems.
Customer service is essential and expected responding to our customers' questions whether by emails, telephone calls and front counter.
Required Qualifications VOCATIONAL/EDUCATIONAL REQUIREMENT:
Requires a bachelor's degree or any equivalent combination of education and experience in business administration, public administration, or a closely related field.
EXPERIENCE REQUIREMENT:
In addition to satisfying the vocational/education standards, this class requires a minimum of four years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES:
None.
SPECIAL REQUIREMENTS:
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications Criminal court division and courtroom with 3 to 4 years of combined experience preferred Has the ability to accurately perform and pay attention to details, including managing competing priorities.
Preferred experience with certifying case entry with JDR and GDC appeals, direct indictments and audit.
Proficient in all Microsoft and Excel Technology Ability to draft legal documents Experienced in handling confidential paperwork Exceptional customer-relations background Experience in coordinating with team staff members Posting Detail Information Job Open Date 08/09/2023 Job Close Date Open Continuous Yes Special Instructions to Applicants The City of Chesapeake's Department of Human Resources is serving as an advertising agent for this vacancy.
Screening and selection will be handled by the Circuit Court Clerk.
Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist Overall Physical Strength Demands Overall Physical Strength Demands L=Light - Exerting up to 20 lbs.
occasionally, 10 lbs.
frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Standing Occasionally- Up to 1/3 of the time.
Sitting Continuously- 2/3 or more of the time.
Walking Occasionally- Up to 1/3 of the time.
Lifting Occasionally- Up to 1/3 of the time.
Lifting Amount Exerting up to 20 lbs Carrying Rarely- Less than 1 hour per week.
Carrying Weight Exerting up to 20 lbs Pushing/Pulling Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight Exerting up to 20 to 50 lbs Reaching Continuously- 2/3 or more of the time.
Handling Frequently- From 1/3 to 2/3 of the time.
Fine Dexterity Continuously- 2/3 or more of the time.
Kneeling Occasionally- Up to 1/3 of the time.
Crouching Occasionally- Up to 1/3 of the time.
Crawling Occasionally- Up to 1/3 of the time.
Bending Frequently- From 1/3 to 2/3 of the time.
Twisting Frequently- From 1/3 to 2/3 of the time.
Climbing Occasionally- Up to 1/3 of the time.
Balancing Continuously- 2/3 or more of the time.
Vision Continuously- 2/3 or more of the time.
Hearing Continuously- 2/3 or more of the time.
Talking Continuously- 2/3 or more of the time.
Foot Controls N = Never Machines, Tools, Equipment and Work Aids Used No Protective Equipment Required Corvid-19 related masks Health and Safety D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Mechanical Hazards N = Never Chemical Hazards D = Daily Electrical Hazards N = Never Fire Hazards N = Never Explosives N = Never Communicable Diseases S = Seasonally Physical Danger or Abuse S = Seasonally Other S = Seasonally If Other, Description Corvid -19 and the Flu Environmental Factors D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never Dirt and Dust M = Several Times Per Month Extreme Temperatures N = Never Noise and Vibration N = Never Fumes and Odors N = Never Wetness/Humidity S = Seasonally Darkness or Poor Lighting N = Never Primary Work Location Office Environment Non-Physical Demands C = Continuously- 2/3 or more of the time.
F = Frequently- From 1/3 to 2/3 of the time.
O = Occasionally- Up to 1/3 of the time.
R = Rarely- Less than 1 hour per week.
N = Never- Never occurs.
Time Pressures Continuously- 2/3 or more of the time.
Emergency Situations Rarely- Less than 1 hour per week.
Frequent Change of Tasks Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously Rarely- Less than 1 hour per week.
Working Closely with Others as Part of a Team Continuously- 2/3 or more of the time.
Tedious or Exacting Work Continuously- 2/3 or more of the time.
Noisy/Distracting Environment Rarely- Less than 1 hour per week.
Other If Other, Description Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s) Yes, all the tasks the employees are capable of doing Professional References Professional References Please provide contact information for professional references.
Minimum Requests 2 Maximum Requests 4.
Estimated Salary: $20 to $28 per hour based on qualifications.
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